Your business, run from one place.
I build the systems small businesses run on: what you know, what's due, what's owed and what needs you today. Set up around the tools you already use, and handed over so it's yours.
Sample · made-up customers and numbers
Today: 3 to do
Stewart Systems is a business systems consultancy in Wollongong, NSW, run by Christian Stewart. It builds compliance registers, operating boards and automations inside a client's own Google Workspace or Microsoft 365 account, for small businesses in the Illawarra in person and across Australia online.
Most small businesses run on memory, email and a spreadsheet nobody trusts.
It works, until the owner is sick, a key person leaves, a certificate lapses, or a quote goes quiet and nobody noticed.
The information is there. It's in Xero, the booking system, the inbox, a folder of PDFs and somebody's head. It just isn't in one place, and nobody has time to go looking for it every morning.
Illustration. Every Board is built around what that business actually checks.
Start with one thing that's biting. Go as far as it earns.
Three levels, each building on the one before. Most businesses start with the Register. The Operator is a second engagement, once a Board has been running.
The Register
Your compliance register, done properly.
Every licence, ticket, insurance and dated item for your industry in one register in your own Google Drive or OneDrive, with a form on your phone and a flag before anything lapses.
The Board
The business on one screen, every morning.
Everything in the Register, plus a board installed in your own Claude account that reads Xero and your register each morning and puts what needs you on top. One page per connected area, up to four.
The Operator
Drafts ready for a person to send.
Everything in the Board, plus two more connected areas and up to three draft flows: quotes, replies or notices. A named person in your business reads and sends every draft.
Pieces that fit together.
The Register stands on its own. Everything else is a connected area of the Board.
Compliance and registers
Licences, insurances, certifications, staff tickets and contract dates, with warnings at 90, 60 and 30 days.
From the Register · See it →Quotes and price book
Your prices, margins and standard inclusions in one place, and quotes drafted from a voice note or a few lines.
From the BoardJobs, bookings and schedule
What's on today and this week, who's doing it, and what's slipping, from your job or booking system.
From the BoardMoney view
Cash, who owes you, what you owe and margin by month. Read-only from Xero or MYOB; nothing posts to your books.
From the BoardClients and pipeline
Every enquiry to won work, quotes gone quiet, and who to follow up this week, with the follow-up drafted.
From the BoardKnowledge base and procedures
How things are done here: procedures, checklists, suppliers, contacts and decisions, searchable by the whole team.
From the BoardBuilt for how your kind of business runs.
Trades and construction
Crews across sites, head contractors checking your paperwork, quotes that need chasing, and margins you only see at tax time.
What we’d build →Cafés, restaurants, bars, caterersHospitality
Thin margins, casual staff turning over, suppliers creeping prices up, and every review public.
What we’d build →Physio, chiro, podiatry, psychology and dental practicesAllied health and clinics
Registrations, rebooking, admin that eats clinical time, and a front desk holding it all together.
What we’d build →Accountants, bookkeepers, consultants, real estate and property managersProfessional services
Deadlines that can't slip, work in progress nobody can see, and knowledge that walks out the door when someone leaves.
What we’d build →Shops, online stores, wholesale, makersRetail and e-commerce
Stock that's either sold out or sitting there, suppliers to manage, and a content calendar that never quite happens.
What we’d build →Gyms, pilates and yoga studios, personal trainersFitness and wellness
Memberships coming and going, classes to fill, and instructors whose certifications all expire on different dates.
What we’d build →Tour operators, adventure activities, event hire, venuesTourism, events and venues
Bookings, guides and gear, weather calls, permits, and a season that doesn't wait for your admin to catch up.
What we’d build →Design, marketing, architecture, photography and videoCreative studios and agencies
Too many projects in flight, capacity you can't see, retainers that leak hours, and approvals lost in email threads.
What we’d build →Not listed? Care providers, not-for-profits, manufacturers and trade suppliers run on the same foundations. The Snapshot works out what applies.
Illustration. Names and figures are made up.
What needs you, before the day starts.
One email at 6am. Only the things that need a decision today, each with a link to the document, job or invoice. If there's nothing, it says so.
Everything it can do: the automations library →
See the demo boards →
How it's built and handed over →
The system shows and flags. Anything that goes to a customer, a supplier or your books is drafted for you to check, never sent on its own.
How I work
- In person or online. Wollongong-based. On site, on a call, or fully remote, anywhere in Australia.
- Fixed prices. Agreed in writing before anything starts.
- Your tools. Built on what you already use. No migration.
- Honest scope. If you don't need a system, I'll say so.
- Yours to keep. Your data exports any time.
Start with a free Snapshot.
Thirty minutes, and a one-page map of how your business runs today, where things fall through, and the three changes that would matter most. Yours to keep.