Short answer: capacity is hours available minus hours committed for the next four weeks, by person, next to projects by stage and what's waiting on a client. With that on one page, "can we take it" is a look, not a meeting.
What goes wrong
Every job is accepted and every deadline slips. Approvals sit with the client for two weeks and the studio wears the crunch. Freelancers are booked late and cost more.
The page
Projects by stage with next milestone and owner; hours committed by person by week; approvals waiting on clients with the nudge drafted; freelancers available. Read from Monday, Notion, Asana, Streamtime or Harvest.
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Written by Christian Stewart, Stewart Systems, Wollongong. Published 2026-09-29. Records and flags, not legal, WHS or insurance advice; rules change, check the regulator for the current one.