Short answer: four dates per lease, with long warnings: option window opens and closes (180 days), rent review (90 days), outgoings reconciliation due (30 days), expiry. Under the NSW Retail Leases Act, retail tenants have specific rights around disclosure, outgoings and options; a missed date forfeits them.
The dates
Option exercise: the clause sets a window (often three to six months before expiry) and the notice must be in writing; miss it and the option is gone. Rent reviews: CPI, fixed or market, with a process for disputing a market review. Outgoings: the landlord must provide estimates and an annual reconciliation; you can query it. Make-good: what you owe at the end.
Where it lives
In the register beside licences and insurances, with the signed lease attached to the row, and the warnings to the owner, not the shop manager.
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Written by Christian Stewart, Stewart Systems, Wollongong. Published 2026-09-29. Records and flags, not legal, WHS or insurance advice; rules change, check the regulator for the current one.