Short answer: treat the NDIS registration as a project with dates, not a certificate: registration term, mid-term audit, renewal audit start, evidence review, plus per-worker screening clearances and per-participant plan end dates.
The dates
Registration with the NDIS Quality and Safeguards Commission runs for a set period (commonly three years) with a mid-term audit and a renewal audit, each conducted by an approved quality auditor and needing evidence prepared months ahead. NDIS Worker Screening Check clearances are valid five years and must be verified. Participants' plans have end dates that stop payment; service agreements have their own terms.
What to record
Registration number and term, audit type and target dates, auditor, evidence folder link, policy review dates required under the Practice Standards; per worker: screening number, expiry, verification date, and the NDIS worker orientation module; per participant: plan dates and service agreement dates.
The workflow
Audit dates get 180-day warnings so preparation is diarised a season ahead. Worker screening and participant plan dates run on the standard 90, 60 and 30. The board shows claims against plan budgets so a plan ending in 30 days is visible before the claim bounces.
Do it once, properly
Stewart Systems builds this as part of the Register, in your own Google Drive or OneDrive, with the phone form and the warnings, usually live within one to two weeks. Free template · Full industry guide · Get a price for your business
Written by Christian Stewart, Stewart Systems, Wollongong. Published 2026-09-29. Records and flags, not legal, WHS or insurance advice; rules change, check the regulator for the current one.