Short answer: the roster tool (Deputy, Tanda, a Sheet) knows hours and rates; the register knows cards and certificates. A weekly check before publishing joins them: anyone on bar without a current RSA, any shift without a first aider, and any Award breach the roster tool flags.
What the check catches
A casual whose RSA expired last month rostered on Saturday night. A Sunday brunch with no first aider. A 15-year-old rostered past the hours allowed. Split shifts that trigger penalties nobody priced.
The workflow
Draft the roster in your tool; export; the check runs against the register and the Award rules you set; a short list comes back; fix; publish. Two minutes on Thursday instead of an inspector's visit.
RSA expiry tracking · Hospitality guide
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Written by Christian Stewart, Stewart Systems, Wollongong. Published 2026-09-29. Records and flags, not legal, WHS or insurance advice; rules change, check the regulator for the current one.