A register that tells you before something lapses.
Set up with your real licences, policies, tickets and dates. Kept current by a short form your crew can use from the ute. Checked against the document before anything counts.
Six areas, one view.
Business
Contractor and trade licences, ABN and registrations, accreditations, ISO or scheme certification dates.
Insurance
Public liability, workers compensation, contract works, professional indemnity, vehicles. Insurer, policy number, cover and expiry.
Subcontractors
Each subbie's licence, insurances and workers comp, so you're not the one caught holding an expired certificate.
Crew tickets
White cards, HRWLs, first aid, EWP, confined space, working at heights. Per person, with the card itself attached.
Plant and vehicles
Registrations, plant inspections, test and tag, servicing dates.
Contracts
Leases, finance and maintenance agreements, with the notice date diarised, not just the end date.
Every line has one honest status.
Nothing shows as current just because someone typed a date. An item is only current when the date is in the future and the certificate is attached and someone has checked the two match.
The 6am email lists everything expired, due in 30 days, and waiting to be checked. If there's nothing, it says so.
| Status | What it means |
|---|---|
| Expired | Past its date. Fix before the next site check. |
| 30 days | Renew now. In the morning email. |
| 60 / 90 days | On the radar, time to start the renewal. |
| No evidence | There's a date, but no certificate attached. |
| Unchecked | Sent in, not yet checked against the document. |
| Current | In date, attached, checked. |
How the register is offered.
| Level | What you get | Suits |
|---|---|---|
| Snapshot Free | A 30-minute conversation and a one-page map of where your compliance lives, what falls through, and three things that would change it. Yours to keep. | Anyone curious |
| Register | The register, set up with your real licences, policies, tickets and dates, plus the crew update form and daily alerts. | Most trades, 2 to 40 people |
| Prequalification pack | Your core document set assembled and mapped to each portal you're on, with a gap list and one submission done alongside you. | Contractors on Avetta, Cm3, Rapid, Ariba or Conserve |
| Board | Up to four areas of the business in one live view, pulled from the tools you already use, with a daily brief. See the three levels → | Owners who want the whole business in one place |
| Verification | Monthly: alerts and forms checked, access reviewed, register confirmed current, short report. | Anyone who wants it to stay true |
Every level is a fixed price, agreed in writing after the Snapshot. No hourly billing.
From first call to running register.
- Your records are yours. Export them any time as a spreadsheet.
- Named access only. Each person uses their own login. No shared links.
- Backed up weekly, outside the main account.
- Monitored. Access is logged and unusual access is flagged.
- Written terms covering what's included, what isn't, and what happens if anything goes wrong.
Common questions
Do I need new software?
No. The register runs in Google Workspace. Your team views it with their own Google login and updates it through a short form on their phone.
Who types everything in?
I do, from the documents on the request list. After handover, your crew send renewals through the form and each one is checked against the certificate before it shows as current.
Will it fill in my portal submissions?
No. It shows which documents each portal needs and whether you hold them, so your submission is a checklist. You, or the person who normally does it, still submit. The Prequalification pack includes doing one alongside you.
Does it write SWMS or safety documents?
No, deliberately. Safety documents should be written by the people doing the work, with your WHS adviser. The register records that they exist and when they were reviewed.
What if we stop?
You get a spreadsheet export of all your records. Your data is always yours.
Start with a free Snapshot.
Thirty minutes, and a one-page map of how your business runs today, where things fall through, and the three changes that would matter most. Yours to keep.